Printing Procedures

Updated September 2010

These procedures, and the adherence to the minimal graphic standards established by The Office of Communications and Marketing (OCM), should be followed by all Auburn University employees for the procurement of printed material designed and/or initiated by the AU community. Following them helps ensure good stewardship of state funds in the area of publications and print material, and timely production and delivery of the material.

All Print Jobs Require Printing Approval Forms
Printed material that is distributed off campus or is intended for an outside audience, and printed by an off-campus vendor, is required to obtain a "Printing Approval" from this office before taking any material to a printer to begin work. This form assures the printer and our accounts payable that you have followed proper usage of Auburn logos and graphic standards (http://www.ocm.auburn.edu/graphicservices/standards.html) that are required.  Your vendor invoice cannot be processed without this form.
Printed items that are intended for on-campus use only must also be submitted to OCM. This includes internal forms, signs and any printed material for on-campus distribution.  A "Printing Exemption" will be issued for these materials.
Items produced at CopyCat do not have to be submitted for approval. OCM and CopyCat work closely to ensure graphic standards are met.
Send a pdf of the item to be printed to Pam Kirby at sanfopa@auburn.edu, fax it to her at 844-9987 or mail a hard copy to her at 23 Samford Hall. A "Printing Approval" or "Printing Exemption" must be submitted to Procurement and Payment Services along with the printer’s invoice/credit card reconciliation before payment can be processed.  If the project is over $2500 and a purchase order is necessary, the purchase requisition number is needed before the approval can be issued.

Letterhead and Business Cards
University letterhead, envelopes and business cards are ordered online and do not require an approval form. Go to our online order form (http://ocm.auburn.edu/stationery), enter your email address and password and all required fields. A copy of the order or confirmation email from cmprint@auburn.edu will need to be attached to the printer’s invoice for payment processing.

Last Updated: Sept. 24, 2010

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